
In this section
College policies and procedures
- Roles Information about the colleagiate system, and guidance for Tutors, Postgraduate Tutors, and DoSs.
- Supervisions College guidance and supervisor support.
- Changing Colleges
- Changing courses
- Confidentiality Good practice guidance for Tutors and tutorial staff on student confidentiality arrangements in a welfare context.
- Data protection guidance
- Death of a student
- Prevent Duty guidance
- Serious information disclosure
- Serious incident case review
- Social media guidelines A guide to help Colleges create their own social media guidelines for students.
University policies and procedures
- Admissions
- Terms and residence
- Reporting and student status
- Discipline and complaints
- Fitness to study procedures
- Freedom of Speech
- Statutes and Ordinances
- Degree ceremonies
- Destination of Leavers in Higher Education (DLHE) survey Information for staff and students about the University's role in contacting alumni for this survey.
- Research Students Code of Practice
Changing Colleges
It is not normally possible for a student to transfer from one College to another. Colleges will only agree to consider transfers on an exceptional basis and when there are compelling grounds for doing so. Any transfer of a student is subject to the agreement of both the outgoing and incoming Colleges.
- Procedures for College transfers
- Mid-course transfer form
- Postgraduate transfer form - disability
- Postgraduate transfer form - other compelling grounds
For queries please contact the Chair of the College Transfer Panel at transfers@ois.cam.ac.uk.
Changing courses
In order to ensure that Departments and Faculties are made aware of students transferring into or out of their Tripos, and in other cases where students’ course details change, Colleges are asked to complete this Student Course Change form.
Please note that the form should be completed as soon as a student’s request to change subject has been approved internally within the College, including any progress requirements that the College may have set. Only then should it be sent to the relevant University bodies.
Circumstances in which the form should be completed:
- The College has agreed to a student changing Tripos.
- A student changes Tripos as a natural result of course choices: for example moving into Chemical Engineering after completing Part IA Engineering, or moving into Part IB Natural Sciences after completing Part IA Mathematics with Physics.
- A student is given permission by the Examination Access and Mitigation Committee to intermit or to repeat all or part of a year.
- An appeal launched by a student (either in the College or in the University) results in a change in the student’s study plan; for instance the student is permitted to continue into Part III after having first been denied permission.
- Any other student circumstance that might affect a Department.
Once complete, the form should be sent to relevant administrative staff in both the new and previous Departments. In the case of the Natural Sciences Tripos, the form should be sent to the Coordinator for the Natural Sciences Tripos in Educational Quality and Policy (Student Services Centre, New Museums Site, or email to natsci@admin.cam.ac.uk). Copies should also be sent to the relevant Directors of Studies, Tutor and Tutorial Office.
Confidentiality
This document is good practice guidance for Colleges to use as they wish, on student confidentiality arrangements in a welfare context.
Death of a student
This document is a template for Colleges to create procedural aspects for the death of a student.
Admissions
Undergraduate admissions guidance for College staff can be found in the CAO's Undergraduate Admissions Handbook (Raven-protected).
For postgraduate admissions guidance for College staff please go to the PAO's Moodle site.
Destination of Leavers in Higher Education (DLHE) survey
The Student Registry contacts graduands 6 months after completion of their course to undertake a survey of the Destination of Leavers in Higher Education (DHLE) on behalf of the Higher Education Statistical Agency (HESA). Colleges receive request for personal contact details of postgraduate students completing their study during that term, undergraduates annually (usually in May) and one Year postgraduate students (for example Diplomas and Certificates) by 31 July of that year.
Coded information from the survey is sent to HESA and used in anonymised form primarily for statistical analysis. The University also uses such information to prepare statistical analyses about postgraduate destinations. Data is published on the CamDATA: course information and statistics website and is also available on the Careers Service website.
Key contacts
- Student Registry (for survey target list), Reporting and Compliance Team, student.registry@admin.cam.ac.uk
- Cathy Marsden, Careers Service (for survey results), cm240@cam.ac.uk, extn. 37885
Links to further information
- Student information on the DHLE survey
- Careers Service: http://www.careers.cam.ac.uk/dlhe/summary/index.asp (Raven protected)